Sales Administrator

Job Title: Sales Administrator

Location: Barcelona, Spain (Hybrid)

About vLex

vLex is a global provider of legal intelligence and research solutions, offering access to one of the world's largest collections of legal information, including case law, legislation, regulations, and secondary sources. Leveraging cutting-edge artificial intelligence (AI) and data analytics, vLex empowers law firms, corporations, academic institutions, and government agencies with smarter, faster, and more comprehensive legal research tools.

With a presence across multiple jurisdictions, vLex seamlessly integrates international and local legal content, providing users with real-time insights and AI-driven legal research capabilities to enhance decision-making and streamline workflows.

Position Overview

We are looking for a Sales Administrator to join our Sales PA team in Barcelona. This role is essential in supporting the commercial department by ensuring high-quality data management and assisting in administrative processes. The successful candidate will work closely with sales representatives and other cross-functional teams such as marketing, customer support, and IT, contributing to the efficiency and organization of our commercial operations.

Key Responsibilities

• Maintain the commercial database (CRM).
• Identify and merge duplicate accounts to ensure data integrity.
• Update target client lists and other sales-specific records based on team needs.
• Support sales representatives with administrative tasks and account organization.
• Review account ownership overlaps and apply internal criteria for proper assignment.
• Ensure accurate and consistent data entry for leads, clients, and opportunities.
• Actively contribute to continuous improvement in data quality and internal processes.

Qualifications & Experience

Required:

• Vocational training in Administrative Management, Business Administration, or similar (Ciclo Formativo de Grado Medio/Superior).
• Minimum 1 year of experience in an administrative role, preferably in commercial or customer service teams.
• Experience with CRMs (e.g., Salesforce, HubSpot, Zoho) and advanced Excel.
• Advanced English and proficient Spanish (written and spoken).

Preferred:

• 2–3 years of experience in service, tech, or commercial companies.
• University degree in Business Administration (ADE), Marketing, or related fields.
• Prior experience working in data-heavy or digital administrative environments.
• Continuous training in commercial processes or B2B customer management.

Key Skills & Competencies

Required:

• Strong attention to detail and accuracy.
• Analytical mindset and ability to organize large volumes of data.
• Proactive and collaborative attitude.
• Clear communication and teamwork skills.
• Ability to manage multiple tasks in a structured and efficient manner.

Preferred:

• Experience working across teams or departments.
• Interest in improving and streamlining administrative workflows.

What We Offer

At vLex, well-being is our priority. Our benefits package is designed to support your health and help you maintain a fulfilling balance between your professional and personal life.

• Dynamic and collaborative work environment
• Flexible working arrangements (3 days in-office, 2 remote)
• Commitment to mental health and overall well-being
• Career development and learning opportunities
• Inclusive and multicultural teams
• Creativity-driven culture and innovative projects
• Team-building activities and community events
• Access to state-of-the-art legal technology

Legal Notices

Please find the applicable Privacy Policy here: https://vlex.es/privacy_gdpr_recruitment

vLex is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Join Us

If you’re passionate about innovation, technology, and the legal world, this is your opportunity to be part of something meaningful. At vLex, we are transforming legal research globally—combining deep legal expertise with advanced AI to build tools that empower professionals to make smarter, faster decisions.

By joining our team, you’ll contribute to shaping the future of legal intelligence while working in a diverse, collaborative, and forward-thinking environment. Let’s redefine what’s possible in legal tech—together.